It’s been such a difficult week for couples right across the planet with many people, including One Curious Dream wedding planning clients being forced to consider the unthinkable – postponing or cancelling their wedding due to the coronavirus pandemic. In the wake of coronavirus sweeping the globe, it’s safe to say we’re all in unchartered waters, muddling through together and navigating a whole new way of life.
As professional wedding planners who plan weddings for couples across the UK, we’ve spent the last week postponing just under 90% of our 2020 weddings due to the coronavirus pandemic, so it’s safe to say we can share some practical wedding planning advice to help make the wedding postponement process a little easier for you.
Firstly, if your wedding is due to take place across the next few weeks, we’re now at the stage where you have no choice – you need to postpone your wedding. Following the latest advice from the UK government, weddings are now banned for at least the next three weeks and therefore, the decision-making process is out of your hands. We’re really sorry you’re having to face this, but remember – good things come to those that wait! So your wedding, when it happens, will be just as amazing, if not better, than the original!
If your wedding is scheduled for later on in the summer, our heart goes out to you – we know you’re caught somewhere in limbo wondering what will happen with coronavirus and whether it might all blow over and at the same time, also worrying that now might indeed be the time to cancel.
If you’re working with a professional wedding planner, they’ll be able to provide support and expert wedding planning advice to help you through the decision-making process. If you’ve been planning your own wedding, here are some practical tips for you.
Speak to your venue
It’s really important that you understand what options are available to you. At One Curious Dream, for the most part, we’ve been very lucky and venues have agreed to a postponement at a later date with either no or minimal fees being applied. However, there are venues that will insist that summer weddings can go ahead and realistically until the government confirms the ban on weddings taking place has been extended, there isn’t much room for negotiation.
Still, it’s worth asking what would be offered should we still be in the same position in a few weeks time so that you understand the position. Be prepared, you may well be offered a mid-week, Sunday, or out of peak season date but the benefit here is that it’s far more likely more of your suppliers will be available. Every cloud…
Start with taking a look at your venue and supplier contracts. Do they contain any specific clauses re cancellation or postponement? Depending on how far away your wedding is, you may still be liable for balance payments. If this is the case, negotiating a postponement rather than cancellation is likely to be better for you from a financial point of view.
At one Curious Dream, we’ve been so lucky that the suppliers working on our weddings have genuinely wanted to help our clients find the right solution for them and there’s no reason why your suppliers won’t do the same – so open up those lines of communication.
Check your insurance policy
Now’s the time to check your wedding insurance policy to see what coverage might be in place. Pay particular note to any exclusions, as lots of policies won’t include coverage for pandemics and also take note of the wording in any force majeure clause in your agreement which again, will indicate the likelihood of receiving a payout.
Talk to your wedding suppliers
It’s very likely that at least some of your wedding suppliers will be small, independent businesses, all of whom are probably terrified about the loss of income and what the future might hold for their business. They are human and just as worried as you are. Even in cases where they have strict cancellation terms in their contract, they may well offer a little flexibility given the unprecedented circumstances so open up those lines of communication as possible. Many wedding suppliers on One Curious Dream weddings have offered to transfer their services to another date with no or very low charges being applied.
Speak to your guests
We know it’s tough, honestly, we do. BUT, nows the time to reach out to your guests, and this means picking up the phone. Don’t rely on your guests picking up messages from a Chinese whisper or taking a look at an update on your wedding website, the best way really is to speak with them directly. It’s also a really good opportunity to check in on your nearest and dearest at a time where they are also probably worried.
If you would like to chat through the options with our team of professional Wedding Planners, please don’t hesitate to get in touch. You can reach us on 0800 772 0765 or firstname.lastname@example.org