Wedding Planner or Wedding Coordinator – what’s the difference?

Wedding Planning Advice

As leading wedding planners and wedding coordinators working across London & the East of England (Norfolk, Suffolk, Cambridge & Essex) there’s one question we’re often asked at One Curious Dream – what’s the difference between a wedding planner and a wedding coordinator?

Firstly, we want to dispel a myth for you – hiring a wedding planner or a wedding coordinator is not merely an American tradition or a luxury that only the enormously wealthy indulge in! In this day and age, busy couples are investing vast amounts of cash in hosting the wedding of their dreams, so it makes sense that you plan a wedding which exceeds all expectations! In many cases, this can mean hiring wedding professionals to ensure your vision for the perfect wedding is bought to life, although do be aware that the role of a wedding planner is quite different to the services a wedding coordinator provides.

Here’s a brief overview as to what you can expect from both a wedding planner and a wedding coordinator.

Wedding Planner

A professional wedding planner is your wedding partner in crime! A wedding planner will usually have input and involvement in the planning of your wedding from a very early stage in the wedding planning process and will provide professional support with everything from selecting a venue, recommending suppliers, helping you manage your budget, reviewing contracts etc.

It is a wedding planner’s job to ensure the planning process is seamless, leaving you to forget about the less exciting details and enjoy your engagement! Most wedding planners will also be able to input into the styling of your wedding, meaning everything looks picture perfect on your wedding day.

When meeting with prospective wedding planners, it’s essential that you feel your wedding planner understands your vision and that frankly, you like them! Don’t forget, you’ll be working closely together with your wedding planner during the planning process, and you will need to trust their input and judgement. Don’t be afraid to ask lots of questions and enquire about their experience to ensure your planner is a good match for you as a couple.

Wedding Coordinator

A wedding coordinator will work with you from a much later stage in your wedding planning journey, although, surprisingly, much sooner than your wedding day! At One Curious Dream, our wedding coordination service begins three weeks before your wedding which gives us plenty of time to learn about your plans, help you fix any problems and ensure we’re clued up and ready to go on your wedding day!

It is the job of a wedding coordinator to manage the logistics on the wedding day itself and ensure everything runs smoothly so that you can relax and enjoy every single moment.

At One Curious Dream, the first thing our wedding coordinators do is meet with you to run through the plan for the wedding day to create a schedule of events. This schedule will help us understand the order of events but also will include additional information, such as when your suppliers will be arriving and what they require to set themselves up. Your wedding coordinator will also have an overview of how your venue is due to be styled, as well as any elements that they need to assist with throughout the day.

Your wedding coordinator will then contact your suppliers directly to finalise arrangements (one less job for you to do – yay!) and of course, will arrive on the wedding day to manage everything behind the scenes. It is a wedding coordinators job to ensure that the right people are in the right place, doing the right things, at the right time.

A good wedding coordinator will also be able to step in should unforeseen issues occur (In the past, we’ve had groom’s forgetting their shoes, long lost family arriving unexpectedly as a surprise, even a broken bone!) and deal with any problems without you even knowing.

So, depending on how your wedding plans are falling into place, either of these roles may be able to provide valuable support to help you have the wedding day of your dreams. 

If you’re thinking of hiring a wedding planner or a wedding coordinator and are getting married across London or the East of England and would like to find out more about our wedding planning services, we’d love to hear from you! You can reach us on 0800 772 0765 or [email protected] or book a free, no-obligation wedding consultation here.

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